Page Title

Privacy Policy

Effective Date: November 17, 2025
Last Updated: November 17, 2025

Somatic Leadership LLC ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website, subscribe to our services, or engage with our programs.

This policy applies to all users, including those in the European Union (EU), European Economic Area (EEA), and United Kingdom (UK), and complies with the General Data Protection Regulation (GDPR) and applicable US privacy laws.

1. Information We Collect

We collect the following types of personal information:

Information You Provide Directly:

Contact Information: Name, email address, phone number, mailing address
Professional Information: Job title, company name, industry
Program Information: Details provided in intake forms, pre-call questionnaires, or registration forms
Payment Information: Billing details (processed securely through third-party payment processors; we do not store full credit card numbers)
Communication Records: Emails, messages, and feedback you send us
Program Preferences: Workshop topics, coaching goals, and resilience objectives

Information Collected Automatically:

Usage Data: Pages visited, time spent on site, referring website
Device Information: Browser type, operating system, IP address
Cookies: Small files stored on your device to improve website functionality (see Cookies section below)

2. Legal Basis for Processing (GDPR)

We process your personal information based on the following legal grounds:

Consent: When you subscribe to our newsletter, register for programs, or provide information voluntarily
Contract Performance: To deliver coaching services, workshops, or programs you've purchased
Legitimate Interests: To improve our services, communicate about relevant offerings, and operate our business
Legal Obligation: When required to comply with applicable laws

You have the right to withdraw consent at any time by contacting us.

3. How We Use Your Information

We use your personal information to:

Deliver newsletters, coaching services, workshops, and programs
Process registrations and payments
Respond to inquiries and schedule consultations
Send relevant updates about our programs and services
Improve our website and understand user behavior
Comply with legal obligations and protect our rights
Conduct surveys and gather feedback (with your consent)

4. How We Share Your Information

We do not sell, rent, or trade your personal information.

We may share your information with:

Service Providers:

Third-party vendors who help us operate our business, including:

Email marketing platforms (e.g., Mailchimp, ConvertKit)
Payment processors (e.g., Stripe, PayPal)
Scheduling tools (e.g., Calendly)
Website hosting providers
Analytics services (e.g., Google Analytics)

These providers are contractually required to protect your information and use it only for the services they provide to us.

Legal Requirements:

We may disclose your information if required by law, legal process, or to protect our rights, property, or safety.

Business Transfers:

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new owner.

5. International Data Transfers

If you are located in the EU, EEA, or UK, your personal information may be transferred to and processed in the United States, where our servers and service providers are located. We take appropriate measures to ensure your data is protected in accordance with GDPR standards, including:

Using service providers that comply with GDPR or have Standard Contractual Clauses in place
Implementing appropriate technical and organizational security measures

6. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law.

Newsletter subscribers: Until you unsubscribe
Coaching clients: For the duration of our relationship and up to 7 years afterward for legal and accounting purposes
Workshop participants: For the duration of the program and up to 3 years for follow-up and improvement purposes
Website visitors: Usage data retained for up to 2 years

You may request deletion of your data at any time (see Your Rights below).

7. Your Rights

Depending on your location, you have the following rights regarding your personal information:

All Users:

Access: Request a copy of the personal information we hold about you
Correction: Request corrections to inaccurate or incomplete information
Deletion: Request deletion of your personal information (subject to legal obligations)
Unsubscribe: Opt out of marketing communications at any time

GDPR Rights (EU/EEA/UK Residents):

Portability: Request your data in a structured, commonly used format
Restriction: Request limitation of processing in certain circumstances
Objection: Object to processing based on legitimate interests
Withdraw Consent: Withdraw consent for processing at any time
Lodge a Complaint: File a complaint with your local data protection authority

To exercise your rights, contact us at: [your email address]

We will respond to requests within 30 days (or as required by applicable law).

8. How We Protect Your Information

We implement appropriate technical and organizational security measures to protect your personal information, including:

Secure Socket Layer (SSL) encryption for data transmission
Secure storage systems with access controls
Regular security assessments and updates
Training for staff who handle personal information

However, no internet transmission or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

9. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to:

Remember your preferences and settings
Analyze website traffic and user behavior
Improve website functionality and user experience

Types of Cookies We Use:

Essential Cookies: Required for website functionality
Analytics Cookies: Help us understand how visitors use our site (e.g., Google Analytics)

Your Cookie Choices:

You can control cookies through your browser settings. Note that disabling cookies may affect website functionality.

To opt out of Google Analytics: Visit https://tools.google.com/dlpage/gaoptout

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. We encourage you to review their privacy policies before providing any personal information.

11. Children's Privacy

Our services are not directed to individuals under the age of 16 (or 13 in the US). We do not knowingly collect personal information from children. If we become aware that we have collected information from a child, we will delete it promptly.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post the updated policy on this page with a new "Last Updated" date. For material changes, we may notify you via email or website notice. We encourage you to review this policy periodically.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Somatic Leadership LLC
Email: info@somaticleadership.com
Location: San Rafael, California, United States

For EU/EEA/UK residents: If you believe we have not adequately addressed your concerns, you have the right to lodge a complaint with your local data protection authority.